Book A Room

Hamara has grown to be the largest ethnic minority organisation in the voluntary and community sector in Leeds.




Please read the full Terms and Condition of hire contained in pages 4 to 6 of this form. By signing the booking form, you are agreeing to abide by Hamara’s Terms and Conditions of hire. Complete the booking request form on pages 1 and 3, detach from the booklet and return the completed form to Hamara. Retain the remaining Terms and Conditions for your future reference.

Confirmation will be sent to the signatory within 7 working days. Please do not make any further arrangements until written confirmation of your booking has been received.

In these conditions the following expressions shall have the meanings as set out hereunder:

“HAMARA” means Hamara Healthy Living Centre, Tempest Road, Leeds, LS11 6RD

“The Hirer” means the person or persons with whom HAMARA shall contract to hire the premises (as hereinafter defined). “The premises” means the room or rooms which the Hirer has contracted to hire from HAMARA including all fixtures and fittings herein. “The hiring fee” means the total fee payable to HAMARA to hire the premises calculated in accordance with the schedule of charges for time being in force, such charges being subject to review from time to time.

The hiring and use of the premises is in accordance with these terms and conditions unless in any particular case HAMARA has agreed in writing to any variation thereof. By signing the hire agreement, the Hirer is deemed to agree to these terms and conditions. The Hirer must be over 18 years of age at the time of signing (HAMARA reserves the right to ask for proof of identity and age). The Hirer shall be deemed to have warranted to HAMARA that he makes the contract on his own behalf and with the authority of the association, organisation, club or such other body (as hereinafter defined) to which he belongs or is employed. It is the Hirer’s responsibility to ensure that all persons who enter the premises during the period of hire shall observe and abide by these terms and conditions.

Financial Conditions
A refundable deposit of £100 is payable at the time of signing; this will be returned within 10 days of the end of the hire period, subject to all terms herein being met. The Hirer shall pay in full any outstanding balance of the hiring fee no later than 14 days prior to the first day of the period of hire. HAMARA, at its sole discretion, reserves the right to cancel the contract herein and HAMARA shall refund to the Hirer any fee already paid. Should the Hirer seek to cancel the contract herein or any part thereof at any time, HAMARA shall be entitled to retain the sum of ten pounds (£10) from any fees already paid by the Hirer in respect of its administrative costs.

There will be a charge for an extra hour of booking time in the event that HAMARA staff are required to undertake reconfiguration, cleaning or clearance of disposables. Additional charges are to be paid promptly on invoice within 10 days. Booking cancelled less than 2 weeks before the date of use will be liable to cancellation charge of 50% of the total hire fee. HAMARA reserves the right to amend the hiring fee at any time and payment of any balance due to or from HAMARA shall become payable for any booking after the date of such amendment albeit that the hiring fee is payable in advance.
The Hirer shall be responsible for paying the security callout fee if the security alarm system or fire alarm system are triggered due to unauthorised use, access or egress in any part of the premises or where the alarms are false alarms and are caused negligently or deliberately.
The Hirer shall be responsible for paying the lift call out and repair fees where lift breakdown or damage is due to misuse or negligence by the Hirer, or person for whom the Hirer is responsible. In the event of another hiring group using communal spaces at the same time, any expense incurred due to damage or misuse of communal areas will be divided between the hiring parties, where responsibility cannot be attributed or a dispute exists.

Responsibilities and Liabilities
HAMARA will use its best endeavours to make the premises available to the Hirer but shall not be liable for any loss (whether direct, indirect or consequential) resulting from its failure to make the premises or any part thereof available where such failure arises by reason of any circumstances beyond HAMARA’s control which without limiting the generality of the foregoing shall include breakdown of HAMARA’s equipment, labour disputes, etc. and HAMARA shall, at its sole discretion, refund to the Hirer the charge already paid in whole or part.

HAMARA shall NOT be liable for:
Any damage or loss (howsoever caused) to any property belonging to or under the control of the Hirer;
Any injury (except that caused by the negligence of HAMARA) to the Hirer or any other person or persons using the premises. The Hirer shall be responsible for the Health and Safety of all those attending the event. In particular, the Hirer shall – Advise HAMARA as soon as it is known if any of those attending the event have mobility problems (for fire evacuation). Make himself/herself familiar with the fire evacuation procedures before the event commences (full details provided on request).
Ensure that all those attending the event are aware of HAMARA’s fire evacuation procedures at the start of the event (procedures displayed in all public spaces).

Make suitable arrangements for the safety of those attending especially those with mobility problems.
The Hirer shall be liable for any loss or damage (howsoever caused) to either the premises or the fixtures and fittings therein during the period of hire. Damages and breakages will be charged at replacement costs. The Hirer is responsible for removing all rubbish and waste from the site which cannot be contained completely within the refuse bins provided (additional bins can be provided on request for larger items). Any additional caretaking costs incurred by HAMARA due to misuse of the room(s) will be charged to the Hirer. No animals are allowed in the building, with the exception of Guide/Work Dogs.

The Hirer is responsible for ensuring that all fixtures and fittings and portable equipment provided by HAMARA are used correctly and that any faults or damage occurring during hire are reported. Where equipment fixtures or fittings are damaged by the Hirer or persons invited into the building by the Hirer, the Hirer will be charged the full cost of repair or replacement.

The Hirer shall indemnify HAMARA from and against any actions, proceedings, costs, claims or demands whatsoever arising from the performance of Copyright Works on the hired premises or from any injuries or accidents arising from the use of equipment hired from or provided by HAMARA for use on or off the hired premises. HAMARA reserves to itself and its officers the right to enter the hired premises at all times. The hirer is required to accompany a member of Hamara staff to check the condition of all facilities (both private and communal) intended for hire both before and after the event. This is intended to identify and agree any damage, misuse, or failure to meet the terms herein.

Facilities and Restrictions
The room hire must only be used for the purpose stated on the application form and the Hirer may only access the room between the times agreed on the booking form; no extensions can be permitted.
Hirers are not able to access the kitchen area without prior permission. Refreshments can be provided if requested at the time of booking. Smoking is prohibited throughout the entire building. There is a separate designated area provided for smoking at the rear of the building only.
No alcohol is to be consumed on any part of the premises, either inside or within the grounds.
The Hirer shall not exceed the hours of public entertainment, which for the purpose of this agreement shall be Monday – Sunday between 9am – 10pm. Patrons must depart from the premises no later than 30 minutes after the event finishes without causing disturbance to neighbouring householders.
The Hirer should have consideration for the neighbours in general and should make sure that no inconvenience is caused by improper car parking, loud music etc. Any advertising copy must be approved by HAMARA prior to being placed. Advertising or promotion is prohibited until your event is confirmed (see Booking Procedures & Confirmation). This includes media promotions and distribution of posters and/or leaflets. In the event of unforeseen circumstances which render the room unusable, HAMARA reserves the right to substitute alternative accommodation of a similar standard.

Subletting of rooms or facilities is not permitted.

Complaints of any services provided by HAMARA will be dealt with through the Service User’s Complaints Procedure (details on request) and must be made in writing within 14 days of the event.

Thank you for your interest in our Room Hire service.

Please make all Cheques/Cash payable to Hamara at reception

We do NOT accept Credit or Debit Cards

BACS payments to Yorkshire Bank:
Sort Code: 05-00-55: Account No. 33048571

Return the booking form to:

Address: Tempest Road, Beeston, Leeds, LS11 6RD

For enquiries, please contact: Admin at:

Tel: (0113) 277 3330